Fiscal Administrative Officer
574 New London Turnpike
Norwich, CT 06360
TRCC Purchasing Procedures
BOT Purchasing Policy
To procure the required product or service from the supplier who can best meet the function, quality, schedule and service needs of Three Rivers Community College (TRCC), at the most competitive cost.
What is the Function of the Purchasing Department?
Purchasing objective is to provide faculty and staff with the equipment, products and services needed to effectively conduct the business of the college at the best possible price – all while keeping the interests of the students, campus, and community in mind.
In order to accomplish this task, Purchasing utilizes the standards established by the State of Connecticut Department of Administrative (DAS) and the Board of Regents (BOR) for all purchases. Although price is an important component of the bid evaluation process, not all purchases are made from the lowest bidder. Criteria established in concert with end users, is used to evaluate multiple bids to identify the best possible solution for TRCC. The college has the ability to write and negotiate college-specific contracts, use an approved DAS contract, or utilize other higher education consortium purchasing power such as the Massachusetts Higher Education Consortium (MHEC). Additionally, State agencies are required to make purchases from Connecticut Small and Minority-Owned Businesses whenever practical.
A fully authorized purchase order is required before the purchase of goods and services; and a fully executed contract is required before any contractor is allowed to begin performance of any service.
Although most documents are processed sooner, the Purchasing office requires a minimum of one week lead time to process signed requisitions and return a fully executed purchase order. A minimum of four weeks is needed to process a contract which needs to go to the Attorney General’s office (in excess of $3K). Depending on the complexity of the purchase, additional lead time may be necessary for formal bids (in excess of $10K). Generally, purchase requisitions are processed in the order in which they are received. However, if you have an urgent matter, please contact the Purchasing Office via telephone or email as soon as possible.