Meeting Minutes
Monday, October 15, 2007
Mohegan Campus – Shop Wing Conf Rm 2
Present: Monik Fontaine, John Hinton, Sharon Teel.
Excused: Robin Silsby; Professor Hare.
The meeting was called to order by President Teel at 6:00 p.m.
A. Updates from Professor Hare:
1. Updated member contact information – Professor Hare has an EXCEL spreadsheet of all PTK members. He recently sent out an introductory email advising member’s scheduled meetings. He also has a list of students eligible for PTK membership.
. 2. Report to Headquarters:
a. Chapter Officers – pending.
b. Chapter goal of 2 star level – pending.
3. International Convention – Professor Hare recently met with President Jones and the Dean of Students. The school would like a list of PTK members interested in attending the 2008 convention to see if financial assistance can be provided.
4. Treasurer duties/financial status – still pending.
B. Officer Updates:
- Treasurer – Robin Silsby has agreed to fill the vacant role of Treasurer. Treasurer’s report deferred pending updated information from Professor Hare.
- Enhanced Membership - it was unanimously agreed that PTK members must attain and then keep at least a two star membership status to apply for Three River’s Phi Theta Kappa scholarship.
- Web project – the web site is up and running. A majority of the meeting was spent reviewing each web page and making editorial changes. Sharon recently sent Monik all the photos Twee had taken at last spring’s induction ceremony for incorporation onto the web site and she will also email her past minutes, logos, calendar of events, enhanced membership criteria, member eligibility requirements, and member benefits. It was decided that, in general, font needed to be larger, and that the web should contain the following pages:
B. Minutes of the 9/26/07 meeting were distributed at the meeting and approved.
C. Meetings – Sharon will check with Professor Hare to see if we can plan to hold an orientation session during our November 14 meeting and an induction ceremony in early December (prior to graduation ceremony).
The meeting adjourned at 6:42 p.m. The next meeting will be held next Wednesday, October 24 at 6:00 p.m.
Respectfully submitted,
Sharon A. Teel, President
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Wednesday, September 26, 2007
Mohegan Campus – Shop Wing Conf Rm 2
Present: Monik Fontaine, John Hinton, Sharon Teel.
Excused: Professor Hare
The meeting was called to order by President Teel at 5:50 p.m.
A. Officer Updates:
- Web project – Monik stated that she had recently met with a representative of the school’s IT department who will assist her with the development of a chapter website. It will be accessible through its own web address and also via a campus web link. She hopes to have a demo for officers to review by the next meeting. Sharon gave her a copy of our chapter’s enhanced membership criteria and meeting dates for inclusion in the web site. She will also forward the pictures from the last induction ceremony that Twee had taken.
- Service project(s) (Keep America Beautiful) – Sharon stated that Luther Wade had informed her yesterday that he was resigning his position as Service Coordinator because of other demands on his time.
- Pie Fundraiser – John distributed informational packets from Lyman Orchards for this potential fundraiser. It was clear that additional member support is needed to help plan and carry out this fundraiser. This fundraiser was tabled for now.
B. Minutes of the 9/24/07 meeting were distributed at the meeting and approved.
C. Treasurer’s Report - deferred pending updated information.
D. International Convention – National’s video of last year’s International Convention was viewed. John stressed the importance of increasing communication to members via emails, posters, and our web site in order to increase involvement and to promote the 2008 convention in Philadelphia. Sharon stated that Professor Hare is working on getting an EXCEL spreadsheet of current members’ contact information as well as students eligible for induction.
E. Meetings – it was decided that both monthly meetings will be general membership meetings and they will begin at 6:00 p.m. Sharon advised that she would most likely not be able to attend most Wednesday evening meetings because of the time change but John volunteered to lead those. Meetings through the end of 2007 are as follows:
Mon, October 15
Wed, October 24
Mon, November 5
Wed, November 14
Mon, December 3
Wed, December 19
The meeting adjourned at 7:10 p.m.
Respectfully submitted,
Sharon A. Teel
President
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Monday, September 24, 2007
Mohegan Campus – Shop Wing Conf Rm 2
Present: John Hinton, Sharon Teel.
Absent: Monik Fontaine, Luther Wade.
Excused: Professor Hare
The meeting was called to order by President Teel at 5:50 p.m.
A.Professor Hare was unable to make the meeting but he advised Sharon earlier in the day that he was still working on:
1. Getting an overview of the treasurer’s duties from Professor Kirkpatrick and an updated account balance.
2. Getting updated member contact information.
3. Using headquarter’s PAM module to report 2007 Chapter Officers, our Chapter‘s 2 Star goal, and submitting our Chapter’s Annual Report (due in May each year).
- Officer Updates:
- Service project(s) (Keep America Beautiful) – deferred due to Luther’s absence.
- Web project – deferred due to Monik’s absence.
- Pie Fundraiser – John has received full information from Lyman Orchards for this potential fundraiser. The membership will be polled at Wednesday’s meeting to see if there is interest in, and sufficient volunteers, to hold this fundraiser for Thanksgiving or Christmastime.
- Enhanced membership criteria – a few changes were made to the Chapter’s new criteria for “enhanced” status. It was agreed that members would be allowed to retain their highest achieved Star Level status from year to year as long as they maintain as least a 2 Star Level each year.
- Agenda items for Wednesday’s kick-off meeting of the general membership were prepared:
- Overview of PTK (4 Hallmarks)
- Review of Chapter/Individual Star criteria.
- John will burn a CD of headquarter’s video from the International Convention for viewing at Wednesday’s meeting.
- Pie Fundraiser.
- Review 2007 meeting schedule.
- Sharon will pick up food and beverages for the meeting.
D. Minutes of the 8/21/07 meeting were approved as distributed.
E. Treasurer’s Report - deferred pending updated information.
The meeting adjourned at 7:00 p.m.
Respectfully submitted,
Sharon A. Teel
President
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Tuesday, August 21, 2007
99 Restaurant, Norwich, CT
Present: John Hinton, Robin Silsby, Sharon Teel
Excused: Monik Fontaine, Luther Wade.
The meeting location was spontaneously moved to the 99 Restaurant at 5:35 p.m. after it was discovered that the library at the Thames campus was locked.
John and Sharon welcomed Robin Silsby, a new inductee to her first Phi Theta Kappa meeting and updated her on the following:
- Our goal to obtain a 2 Star Chapter Level this year. An overview of the national criteria for this level was reviewed.
- Our chapter’s decision to adopt new “Enhanced Membership” criteria, effective August, 2007.
- A proposed calendar of upcoming events (including a Phi Theta Kappa table at student orientation at Dodd Stadium in two days). Sharon will contact Karen Westerberg’s office about reserving space for meetings and events.
- The need to increase member involvement. This is seen as the single most important short-term goal in achieving chapter success. The possibility of conducting a member phone-a-thon was discussed.
- Professor Hare has advised that he will be contacting Professor Kirkpatrick to get an updated member contact list and to receive assistance in using PAM (online advisor module) which is used to report chapter goals/updates, the names of new officers, and annual reports.
New Business:
- Sharon announced that another school organization (Trailblazers) is sponsoring a beach clean-up on Saturday, September 15. She will ask Luther Wade, the chapter’s service officer, to contact Professor Dopriak to see if we can join in the event, or perhaps act as co-sponsors.
- At the request of Nicole Starkey of the Student Programs Office, Sharon sent out an email looking for Phi Theta Kappa volunteers to help students way-find amid the construction chaos during the first week of school. She will be sending out another e-mail next week looking for members to act as greeters/ushers at the upcoming convocation ceremony on Tuesday, September 11 from 11:15-Noon at the Mohegan campus.
- John reported that he has sent away for information from Lyman Orchards for the planned pie selling fundraiser in November.
Treasurer’s Report: Sharon reported that she had left a message for the school accountant, Sharon Pirt, asking her to explain the account report given to Pat Tootell, as well as an updated account balance and an overview of how things work. Ms. Pirt has not yet responded. Sharon will ask Professor Hare to intervene. Robin will consider assuming the role of Treasurer once she is given more details about the duties and responsibilities associated with the position.
Secretary’s Report: Minutes of the last meeting (July 14) were handed out at the meeting.
The meeting adjourned at 7:20 p.m.
Respectfully submitted,
Sharon A. Teel
President
By Monik Fontaine |
